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  • LTA Board of Directors Meeting

    2015-10-02

    LIBRARY TRUSTEES ASSOCIATION

    BOARD Of DIRECTORS MEETING

    Hampton Inn, Albany, NY

    10/2/15

     

    Meeting commenced 7:45pm

     

    PRESENT: TIM GAVIN, TISH FONTANELLA , JOHN Mc CARTHY, JEAN CURRIE, GEORGE WOLF,  KIMBERLY GARRETT, BOLA MAJEKODUNMI, PHIL ARCHER and MARTHA ANDERSON

     

    ABSENT AND EXCUSED: BOB PRESUTTI, ADRIA RIPKA

     

     

    NO PUBLIC ATTENDEES

     

    Minutes from May 2015 LTA Board Meeting  – Motion made by Jean to approve minutes, 2nd by George. 

    Discussion- None

    All in Favor – Yes

    Motion Carried

     

    Treasurer Report given by Tim Gavin

    Russell Bancroft, Morgan Stanley Representative will conference call in January 2016

    He will discuss our accounts/funds

    Tim spoke about our financial state, assets are in a favorable state. We are waiting on our accountant to complete our tax returns, which are due 11/15/15.

    Balance sheet ending 9/30/15 was presented and filed for future reference.

    A suggestion was made by Jean to the Finance committee to present a full financial picture twice a year

     

    Presidents Report No report given

     

    Finance Committee No report given

     

    Motion made by Jean to add Executive Director Report to our Agenda , 2nd by Phil. 

    Discussion- None

    All in Favor – Yes

    Motion Carried

     

    Nominating Committee

    Jesse Feller has submitted his resignation to the Board, Accepted and confirmed via Email 

    Discussion held to seek a new board member for the North Country.. Clinton, Essex and Franklin  as well as other Library systems still vacant without representation

    John McCarthy will be overseeing the Plattsburgh LTI May 2016

     

    Communications Committee

    Discussion on the Website and its improvements

    Tish, Tim, Jarrod and Betsy are having monthly conference calls on the 22nd of each month to discuss events, stories and new developments for the website

    Tim is working on the Legislative Portal to include Library legislation

    Have an easier access to the LTA website, make it more standardized and include more videos

     

    Awards Committee

    Jean was named the awards chair for the 2016 LTI and she is working on the nomination process for the LTI 2016 awards.  Information will be posted on the website in mid November.

     

    Old Business

    Phil Archer hosted a LTA-STLS regional presentation in July 2015.  Very well attended, excellent subject matter, it generated a new membership. Phil will provide a written committee report for the next LTA board meeting

     

    NYLA will hold their conference in Lake Placid the week of October 21st  through the 24th.  LTA will have a booth set up and approximately 4 board members along with Tim Gavin attending. 

    3 Friends presentations are to be showcased by Sara Sacks, Potsdam North Country spotlighting

    -          Accounting

    -          Plain Air

    -          Merging Friends and Foundations

    -           

    LTA will speak on Simple Strategic Planning

    NYLA will have the unveiling of the New Trustees Handbook, they will be distributed at the conference

     

    Meeting Adjourned 9:35pm

     

    Meeting commenced Saturday, October 3rd  9:03am

    PRESENT: TIM GAVIN, TISH FONTANELLA , JOHN Mc CARTHY, JEAN CURRIE, GEORGE WOLF,  KIMBERLY GARRETT, BOLA MAJEKODUNMI, PHIL ARCHER and MARTHA ANDERSON

     

    ABSENT AND EXCUSED: BOB PRESUTTI, ADRIA  RIPKA

    Guest: Carol Desch

     

    LTI Plattsburgh May 5th and 6th 2016

    LTI Committee  ….John McCarthy, Tim Gavin with support of Adria Ripka.  Tish and Jean also volunteered to support the committee.

    John McCarthy is exploring 3 themes

    -          Rural/ Small Libraries

    -          Advocacy

    -          Boot Camp Training with Libby Post

     

    Possible Speaker:   Jerry Nichols

     

    New ventures with the Plattsburgh location will include Offsite dining, with a voucher distributed to attendees for Friday night dinner to be used at 3 hometown restaurants.  John is exploring a City Shuttle to transport attendees to various sites, which will include City Hall, Hotels and Restaurants.

    Possible Sunrise Series to be added to the agenda

    Local Author night also open to the public

     

     

     

    Discussion was held concerning cost.  Plattsburgh hotels are more cost effective than prior years, so do we

    -          Lower conference cost

    -          Keep cost the same

    -          Keep it the same, but beef up what participants receive

     

    Sponsors are needed for North Country

     

    Possibility of a Sunrise Series at the LTI… low impact exercise presented early in the AM

     

    Carol Desch spoke about Legislation

    The message for August was about Education

    -          Initiatives

    -           Funding

    -          Reconstruction funding

     

    Working  trends are to have a Librarian in every school

    It was a good legislation year but not the best for Libraries

    The Governor vetoed 3 bills

    -Poughkeepsie Trustee Election (library was opposed as well)

    -Star Library Rhinebeck Special District

    -Seymour Library Brockport Special District

     

    Carol would like the LTA to promote the NOVEL NY Database

    Bernie Margolis will speak at length about NOVEL NY at NYLA

    The NOVEL NY survey is open to all to complete online

     

    Conversation included the Summer Reading Program and the board received literature from Carol, READY TO READ

    The kickoff this summer was held in Rochester, NY with the local Mayor, School Superintendent, and members of the NYS Senate and Assembly

    Website was created and Facebook has a feature with a Day by Day Family Literacy Calendar

     

    Announcement was made:  New Education Commissioner, Mary Ellen Elia

     

    Library Development Specialist, two positions have been filled in the NYS Library

     

    Librarians can now certify Blind Patrons to get books they are entitled to borrow via the Talking Book and Braille Library

     

    Recommendation was made to register Tim Gavin as a Lobbyist for easier access to hear legislation

     

    Carol was acknowledged with the boards Thanks and kudos to Will Villano, UAlbany Grad Assistant who has been working at DLD and helping with joint projects for trustee education.

     

    MEMBERSHIP COMMITTEE

    Start the membership drive in November 2015.  Letters to be sent in November.

     

    BYLAWS  COMMITTEE

     

    Motion made by George to accept the revised Bylaws, 2nd by Phil. 

    Discussion- None

    All in Favor – Yes

    Motion Carried

     

    Motion made by Jean - All incumbent Trustees and officers whose term ends in June, will be extended to December of same year, 2nd by John. 

    Discussion- None

    All in Favor – Yes

    Motion Carried

     

    Meeting Dates for 2016

     

    January 9th          Conference Call

    March 18th -19th Hampton Inn, Albany

    April 12th             Conference Call Tuesday, 7pm

    May 6th-7th          LTI Plattsburgh, NY

    June 17th -18th    Hampton Inn, Albany

     

    Remainder of the Year   TBD

     

    LONG RANGE PLAN   John McCarthy

    Activities -  continued discussion on long range plan

    IDEAS FOR THOUGHT

    Yearly Institute

    Advocacy  Day

    Newsletter

    Policy Database

    Monthly Website - Feature Spotlight Article

    NYLA program

    Search for LTA sponsers

    Certified trustee program

    DLD program

    state library

    membership

    fund raising

    awards program

    feb/march membership drive/outreach 

    RECRUITMENT

    CULTIVATION OF NEW BOARD MEMBERS

    6 MONTH LIASON

    OUTREACH MEETINGS

    BOARD GOVERNANCE

    LEGISLATIVE PROGRAM

    3 R’S

     

    WANTS FOR THE FUTURE

    ·         More regional institutes

    ·         Members only

    ·         Website enhancement

    ·         Focus groups

     

    Motion to adjourn was made by George at 2:30 and seconded by Bola.

     

    Next meeting: November 13-15, 2015 at the Hampton Inn.

     

    Respectfully submitted by, Kimberly Garrett, LTA Secretary


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