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  • LTA Board of Directors Meeting

    2014-06-13

    MINUTES

    LTA Board of Directors Meeting

    June 13, 2014

    Hampton Inn, Albany, NY

    7 pm – 10 pm

     

    ATTENDANCE:

    Present: Bob Presutti, Martha Anderson, Tish Fontanella, Bola Majekdunmi, Adria Ripka, John McCarthy, Jean Currie

    Excused: John Eberhardt, Kim Garrett

     

    1. Call to Order

    Bob Presutti called the meeting to order at 7:35 pm.

     

    1. Public Comment

    No public comment at this time.

     

    1. Approval of Minutes

    Martha moved to approve the minutes from the March 7-8, 2014 meeting, and Tish seconded. The minutes were approved unanimously.

     

    Bola moved to approve the minutes from the May 2, 2014 meeting, and Adria seconded. The minutes were approved unanimously.

    1. Introductions

    Phil Archer (STLS) was introduced to the Board as a potential LTA Director. Phil and LTA Directors discussed various ways STLS could be more involved in LTA, and how LTA could reach out more to areas in the Southern Tier.

     

    1. President’s Report

    Bob reviewed 2014-2015 committee and chair positions. Jean Currie volunteered to chair

    the by-laws committee. Bob introduced the idea of having a videographer document some

    activities of LTA, but noted were more details to be worked out.

    1. Committees

    Reports:

    • Education

    Tish Fontanella and Martha Anderson reviewed the Trustee Institute in Tarrytown. The TI was well received, and some innovations like the Features Fair and World Café model were discussed. There was fantastic partnership between the three host systems and LTA, and with the assistance of WLS, LTA was able to significantly offset costs with sponsorships. One key was starting the planning process as early as August.

     

    Martha reviewed LTA’s program for NYLA’s Conference: “Advanced Trustee Training,” which would be presented by Dick Strauss and Joe Eisner. She also reviewed the co-sponsored programs that LTA would be conducting this year. LTA has broadened its support and reach to other organizations at the upcoming conference.

     

    • Legislation

    A review of the past year’s legislation and ongoing legislation was discussed.

    Plans to conduct a trustee training planning session co-hosted by NYLA, PULISDO and LTA would be ironed out during the summer.

     

    • Membership

    Compared to previous years, membership continues to trend well. The efforts to obtain memberships as Institute registrations were sought highlighted the amount of follow-up necessary to achieve membership goals. There was discussion as to how to streamline the membership process going forward. Two issues that came up: improved contact information and the removal of website membership registration obstacles.

     

    • Nominating

    Parliamentarian – LTA still needs to choose a parliamentarian.

     

    • Communications

    Adria and Tish encouraged submissions for material. Adria mentioned that the summer newsletter would be ready for printing in the upcoming weeks.

     

    • Awards

    The feedback from the award recipients and TI attendees was that the award ceremonies and speeches were one of the highlights of the Institute. Online forms helped this year to solicit nominations.

     

    1. Executive Session

    Bola moved to take the meeting into executive session at 8:55 and Tish seconded. Adria made a motion to come out of executive session at 9:06 and John M seconded. The board reconvened. Phil Archer was unanimously elected to serve on LTA’s Board of Directors as Southern Tier’s representative. The board unanimously approved a $2500 performance bonus to Tim Gavin, Association Manager for services rendered.

     

     

    1. Old Business

    Sept 19-20 (Hampton Inn), NYLA Conference November 5-8 (Saratoga Springs); November 14-15 (Hampton Inn)

     

    1. New Business

    Language concerning term limits within the bylaws was debated. Jean documented potential language changes. Follow-up discussion during the summer would be necessary.

     

    It was agreed that there would be a 2015 Institute in Syracuse. Adria brought materials from various conference centers for exploration and debate. To be settled was whether the Institute would be one or two days, and which systems would be asked to co-host. The Board also discussed the potential of other Institute sites for future years and the feasibility of more frequent regional sessions. Overhead expenses and Institute registration costs were reviewed.

     

     

     

    Adjournment

     

    Adria moved to adjourn the meeting at 9:29 pm. Phil seconded.

     

     

     

     

     

     

     

    Respectfully submitted by Timothy Gavin, LTA Association Manager

     

     

     


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