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LTA Board of Directors Meeting
LTA Board of Directors Meeting
June 13, 2014
Hampton Inn, Albany, NY
7 pm – 10 pm
Present: Bob Presutti, Martha Anderson, Tish Fontanella, Bola Majekdunmi, Adria Ripka, John McCarthy, Jean Currie
Excused: John Eberhardt, Kim Garrett
Call to Order
Bob Presutti called the meeting to order at 7:35 pm.
No public comment at this time.
Approval of Minutes
Martha moved to approve the minutes from the March 7-8, 2014 meeting, and Tish seconded. The minutes were approved unanimously.
Bola moved to approve the minutes from the May 2, 2014 meeting, and Adria seconded. The minutes were approved unanimously.
Phil Archer (STLS) was introduced to the Board as a potential LTA Director. Phil and LTA Directors discussed various ways STLS could be more involved in LTA, and how LTA could reach out more to areas in the Southern Tier.
Bob reviewed 2014-2015 committee and chair positions. Jean Currie volunteered to chair
the by-laws committee. Bob introduced the idea of having a videographer document some
activities of LTA, but noted were more details to be worked out.
Tish Fontanella and Martha Anderson reviewed the Trustee Institute in Tarrytown. The TI was well received, and some innovations like the Features Fair and World Café model were discussed. There was fantastic partnership between the three host systems and LTA, and with the assistance of WLS, LTA was able to significantly offset costs with sponsorships. One key was starting the planning process as early as August.
Martha reviewed LTA’s program for NYLA’s Conference: “Advanced Trustee Training,” which would be presented by Dick Strauss and Joe Eisner. She also reviewed the co-sponsored programs that LTA would be conducting this year. LTA has broadened its support and reach to other organizations at the upcoming conference.
A review of the past year’s legislation and ongoing legislation was discussed.
Plans to conduct a trustee training planning session co-hosted by NYLA, PULISDO and LTA would be ironed out during the summer.
Compared to previous years, membership continues to trend well. The efforts to obtain memberships as Institute registrations were sought highlighted the amount of follow-up necessary to achieve membership goals. There was discussion as to how to streamline the membership process going forward. Two issues that came up: improved contact information and the removal of website membership registration obstacles.
Parliamentarian – LTA still needs to choose a parliamentarian.
Adria and Tish encouraged submissions for material. Adria mentioned that the summer newsletter would be ready for printing in the upcoming weeks.
The feedback from the award recipients and TI attendees was that the award ceremonies and speeches were one of the highlights of the Institute. Online forms helped this year to solicit nominations.
Bola moved to take the meeting into executive session at 8:55 and Tish seconded. Adria made a motion to come out of executive session at 9:06 and John M seconded. The board reconvened. Phil Archer was unanimously elected to serve on LTA’s Board of Directors as Southern Tier’s representative. The board unanimously approved a $2500 performance bonus to Tim Gavin, Association Manager for services rendered.
Sept 19-20 (Hampton Inn), NYLA Conference November 5-8 (Saratoga Springs); November 14-15 (Hampton Inn)
Language concerning term limits within the bylaws was debated. Jean documented potential language changes. Follow-up discussion during the summer would be necessary.
It was agreed that there would be a 2015 Institute in Syracuse. Adria brought materials from various conference centers for exploration and debate. To be settled was whether the Institute would be one or two days, and which systems would be asked to co-host. The Board also discussed the potential of other Institute sites for future years and the feasibility of more frequent regional sessions. Overhead expenses and Institute registration costs were reviewed.
Adria moved to adjourn the meeting at 9:29 pm. Phil seconded.
Respectfully submitted by Timothy Gavin, LTA Association Manager