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  • LTA Board of Directors Meeting

    2015-01-10

    MINUTES

    LTA Board of Directors Meeting

    January 10 & January 17, 2015

    Conference Call




    ATTENDANCE:

    Present: Bob Presutti, Martha Anderson, Tish Fontanella, Bola Majekdunmi, Adria Ripka, John McCarthy, Kim Garrett, John Eberhardt, Jean Currie, Jessie Feiler, George Wolf

    Excused: Phil Archer, (from second call – Bola Majekdunmi)


    Saturday, January 10, 2015


    1. Call to Order  

    Bob Presutti called the meeting to order at 9:09 am.


    1. Public Comment

    No public comment at this time.


    1. Approval of Minutes  

    Tish moved to approve the minutes from the November 2014 meeting and Adria seconded.  The minutes were approved, with one George Wolf abstaining.    


    1. Treasurer’s Report

    Profit and Loss statements were reviewed.  The report was accepted for filing. 2014 was the first year in several, that LTA did not sustain a loss for the fiscal year.


    1. President’s Report

    Bob stressed the continued importance of membership recruitment and outreach with local libraries.  He also relayed issues concerning repercussions from recent state-wide legislation.


    Adjournment

    George made a motion to call the meeting to recess at 10:01 am, and the motion was seconded by Tish.


    Saturday, January 17, 2015


    1. Call to Order  

    Bob Presutti reconvened the meeting at 9:03 am.


    1. Committees

    Reports:

    • Finance

    For LTA to remain in the black for the upcoming fiscal year, it is crucial that membership continues to increase, in addition to other revenue sources like sponsorships.


    • Education

    2015 LTA Institute in Syracuse

    Adria relayed the latest developments concerning Institute planning.  All four systems have agreed to be sponsors, and are working on getting their member libraries and trustees involved.  The partnership between the host systems and LTA has been outstanding.  There will be another planning meeting and Tim will be meeting with partners in the library community to discuss sponsorship options.  Final planning concerning speaker slots and the tech fair need to be discussed.  


    Following the success of last year, Kim will be collecting baskets from each LTA Director.  Each basket should be representative of the Director’s region.  A 50/50 PAC raffle will also be included.  




    NYLA Presentation for 2015  

    The poll conducted prior to the conference call indicated that LTA’s Directors were split concerning which presentation topic to pursue.  The leading topics were long range planning, and a session on engaging trustees with technology (presented by a panel).  Tim and Martha would continue working out a best option for a presentation topic.


    STLS Regional Presentation

    STLS was in favor of having Jerry Nichols present at the regional presentation.  Details concerning location, possible ticket fees, membership incentives, etc. would still need to be ironed out.  LTA would not be able to afford for all LTA Directors to come to the event. The board conveyed that this was understandable.  Discussion between STLS and LTA to confirm details would continue.

     

    • Legislation  

    Advocacy Day


    Advocacy Day would be held on February 25.  The NYLA legislative slate was reviewed.  LTA would be sponsoring the event, like usual, and would have a table in the LOB120, like last year, where they could touch base with trustees, distribute gold badges to help trustees stand out in front of their legislators, take photos with attendees,  and try to gauge how many trustees came.  A CapWiz campaign, designed to come from a trustee perspective would be developed in partnership with NYLA.


    The board discussed ways to increase awareness of library legislation for LTA’s members and how to connect members with their legislators more easily.


    • Membership

    The membership committee discussed ways for LTA’s Board to reach out to trustees.  The committee, once again, urged for continued outreach and direct meetings with local library boards.  Memberships were doing well for 2015, but at the beginning of March, to coincide with Institute registrations, it was agreed that LTA Directors would start directly engaging their local library boards with phone calls, e-mails or meeting to remind them to send in their renewals and to inform trustees about LTA events (especially the Institute).


    • Communications

    Trustees should be receiving their winter edition of the Trustee.  The next issue would include a copy of the Institute registration flyer.  


    Web issues and timeliness improved in January, but ongoing discussions in subsequent months would confirm whether these improvements would be reliable and consistent.  


    • Awards

    Award nomination publicity for 2015 was well underway. Trustees and directors would be informed through LTA’s website, newsletter, e-mail blasts, listservs, direct mailings, and e-mails distributed by system liaisons and directors.  Awards winners will be chosen by LTA’s Board of Directors in March.


    1. Old Business

    Meeting Dates

    Dates were confirmed for the remainder of the year, and through 2015:

    March 13-14, 2015 (Hampton Inn), June 26-27, 2015 (Hampton Inn), September 11-12, 2015 (Hampton Inn), November 13-14, 2015 (Hampton Inn).


    Bylaws

    Revisions for bylaws as discussed in November are pending consolidation of notes, and formal written presentation to the board – before a vote can take place.


    1. New Business

    New Services

    It was recognized that consideration for additional services provided by LTA would continue to be explored.  Some of these services included selecting webinars, hosting regional presentations, and providing a members only section to the website.



    Adjournment


    Bob moved to adjourn the meeting at 10:04 am and Adria seconded.  





    Respectfully submitted by Timothy Gavin, LTA Executive Director








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