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The Trustee communicates issues affecting libraries and library services. Once a library and systems join LTA, all their trustees automatically receive this quarterly publication published by LTA. To learn more about membership in LTA, Click Here.
In This Issue
- Trustees in the Know: LTA Regional Workshop on Long Island
- Designing a Policy Development Template
- from the Editor's Desk
- Have you heard about the new Health Literacy Toolkit?
- Get Your Library Questions Answered!
- News from the State Librarian
- LTA Goes to NYLA Conference in Saratoga Springs
Designing a Policy Development Template
Fall 2017 issue of TrusteePolicy development is a hard enough task to begin with, so simplify your starting point. Design a standard policy format and process - a "policy development template." This will not only improve policy organization and make it easier to seek out policies, reference and update them - it will also make it easier for library staff and patrons to understand them. Additionally, it will ease the pathway for those who write the policies.
Example "Policy Development Template":
First, answer the following questions...
Step 1:Why do you need to create a policy?
Step 2: Do you already have a similar policy which just needs to be updated or modified?
Step 3: Do you have a specific person (such as a "Policy Chair") designated to draft a policy, to do policy research (such as looking through LTA's Policy Database), and to check state/federal laws?
Once the previous steps have been completed, it should be easier to move on to the actual writing of the policy. Written below, is a commonly used template to help organize thoughts, and to help compose a strong, coherent policy:
Commonly suggested tips:
- The same policy template should be used for each policy that is created.
- Language used should be concise, simple and consistent (e.g. If a collection development policy refers to "weeding," it shouldn't be called "de-selection" in a different policy).
- Each policy should look similar in appearance (including font, font size, heading sizes, etc.)
- Policies should be organized by a table of contents in a hierarchy and grouped with policies in the same general category.
- Use policy numbers to help show relationships (e.g. A personnel policy might be titled "3.1 Duties of a Library Director," while the next might be titled "3.2 Evaluation of a Library Director").
- All policies should be able to stand on their own and each policy should start on separate page to help aid understanding, enforcement, retrieval and updating.
POLICY NUMBER and TITLE
APPLICATION: (Who does the policy affect - patrons, personnel, only certain personnel, trustees?)
STATEMENT OF PURPOSE (sometimes alternatively worded "NEED FOR POLICY"):(This often refers back to the library's mission Statement. Occasionally the library’s mission statement is included as a reference. This section not only serves as a reminder to patrons and staff as to why this policy is important, but reminds those who are drafting the policy to keep the library's mission in mind.)
POLICY: (The text of the policy.)
RESPONSIBILITY: (Who will be responsible for ensuring policy compliance? Who will be responsible for drafting necessary procedures to ensure that the policy is properly and successfully implemented? )
APPROVED: DD/MM/YYYY by the "X" Library Board of Trustees
REVISED: DD/MM/YYYY by the "X" Library Board of Trustees
REVIEWED BY/ON: (Legal Counsel and/or by a designated person after a period of time)